Travel & Hospitality

Enhance your travel and hospitality business with our virtual back office support services. We streamline operations by managing bookings, customer inquiries, and administrative tasks, allowing your team to focus on delivering exceptional guest experiences. Our expert support ensures efficient handling of inquiries, real-time updates, and seamless communication. Enjoy the benefits of reduced overheads and improved service quality, tailored to the unique demands of your industry. Partner with us to elevate your operational efficiency and stay competitive in a fast-paced market. Let us manage the details while you focus on what matters most—your guests.

Virtual Data Entry for Resorts, Hotels & Lodges

Enhance your hospitality operations with virtual data entry services designed to streamline processes and boost efficiency. By utilizing skilled professionals, your business can efficiently manage reservations, guest information, and service requests without the burden of in-house overhead. This solution not only saves time but also allows staff to focus on delivering exceptional guest experiences. Experience the benefits of accurate data management and improved operational workflows, ensuring that every guest interaction is seamless and memorable. Embrace innovation and elevate your hospitality standards with reliable virtual data entry support.


  • We provide comprehensive solutions for hotels, resorts, and other hospitality businesses to streamline their processes. We can handle data entry for guest reservations and registration information, room availability and inventory management, guest preferences, and loyalty program details.

Lodges Virtual  Administration Support

Lodges offers exceptional virtual administration support designed to enhance your business efficiency. Our expert team provides personalized assistance tailored to your unique needs, ensuring seamless operations. From managing schedules and communications to handling data entry and customer inquiries, we streamline tasks so you can focus on growth. Embrace the flexibility and convenience of virtual support, allowing you to reduce overhead costs while maintaining high productivity. Partner with Lodges to experience a new standard in administrative services, elevating your business to new heights. Let us handle the details, so you can concentrate on achieving your goals.


  • Marketing Collateral Development
  • Correspondence management
  • Employee Leave days management
  • Employee paper work management such contracts, job descriptions
  • Invoice management and quotations
  • Tax preparation
  • Government compliance services
  • Payroll management, preparing salaries and leave days management
  • Part time secretarial support such preparing letters and correspondence
  • Basic bookkeeping  such as invoicing clients and payment reminders and handling payments, taxes etc.
  •  Restaurant financial data entry such as expenses,  stocks, etc.
  • Payroll management, preparing salaries and leave days management
  • Secretarial support such preparing letters and correspondence
  • Basic bookkeeping  such as invoicing clients and payment reminders and handling payments, taxes etc.
  • Answering business calls and responding to emails/Reservations


Tour Operators Virtual Administration Support

Enhance your travel business with expert virtual administration support tailored for travel agents and tour operators. Our dedicated team streamlines your operations, handles bookings, manages client communications, and organizes itineraries efficiently. By outsourcing administrative tasks, you can focus on delivering exceptional travel experiences while saving time and resources. Empower your business growth with our reliable support, ensuring you stay competitive in the fast-paced travel industry. Streamline your operations today and watch your productivity soar!


  • Itinerary creation
  • Travel destination research
  • Price monitoring
  • Tour package creation
  • Flight booking management
  • Accommodation reservations
  • Visa processing
  • Handling reservation

Tour Operators /Travel Agents Back- End Support

Enhance your travel agency or tour operation with our virtual back office support. Our services streamline administrative tasks, allowing you to focus on client relationships and business growth. With expert assistance, manage bookings, handle inquiries, and process payments efficiently. Enjoy the flexibility of remote operations while ensuring a seamless experience for your customers. Supercharge your productivity and elevate your service standards with our dedicated support tailored specifically for travel professionals. Embrace the future of travel management with confidence!


  • Customer service support
  • Vendor database management
  • Billing and settlement
  • Bookkeeping
  • Content creation
  • Keeping records of activities and tasks
  • Creating client database 
  • HR documentation support such as employee contracts
  • Invoicing and quote preparation support


Corporate Virtual Travel Planning Support

Enhance your corporate travel experience with our specialized virtual planning support. Our expert team streamlines every aspect of travel logistics, offering tailored solutions that save time and resources. From booking accommodations to managing itineraries, we provide comprehensive assistance ensuring seamless travel experiences for your employees. Our technology-driven approach allows for real-time adjustments and support, guaranteeing flexibility and efficiency. Let us take the hassle out of corporate travel planning, enabling your team to focus on what truly matters—growing your business. Partner with us for a smoother, more productive travel process.


  • Travel Planning Budget preparation
  • Travel recommendation research
  • Manage Visa Process
  • Vacation Planning  support
  • Itinerary Management  support
  • Travel Bookings support
  • Meetings management at the destination
  •  Car rental
  • Finding restaurants

Vacation Rental Administration  Support

Explore exceptional vacation rental options that cater to diverse preferences, ensuring a memorable stay. Our state-of-the-art virtual travel planning tools streamline the booking process, allowing you to customize your itinerary effortlessly. With dedicated support at every step, we’re here to address your questions and enhance your travel experience. Discover convenience and expert assistance as you embark on your next adventure. Your dream getaway is just a few clicks away!


  • Responding to guest inquiries instantly via email, text, messaging apps
  •  Vetting guests and managing the booking process online
  • Updating availability calendars and syncing across all your platforms
  • Creating tailored pre-stay instructions, directions, and access info for guests
  • Coordinating professional cleaning services between guest stays
  • Addressing maintenance requests and issues quickly
  •  Optimizing your listings with engaging descriptions.
  • Encouraging reviews and managing your online reputation

Virtual Customer Care for Travel & Hospitality

Enhance your travel and hospitality experience with our dedicated virtual customer service support. Our team is available round-the-clock to assist with bookings, answer inquiries, and resolve issues promptly. Whether you need recommendations, adjustments to your itinerary, or information about your accommodation, we ensure personalized assistance tailored to your needs. Enjoy seamless communication through various channels, ensuring your travel plans are smooth and stress-free. Trust us to elevate your journey with exceptional support at your fingertips. Experience the future of hospitality with unparalleled virtual service designed for your convenience.

Airlines And Aviation Virtual Customer Support

Enhance your travel experience with our airlines and aviation virtual customer service. Our dedicated support team is available around the clock to assist with inquiries, booking modifications, and troubleshooting. Utilizing advanced technology, we ensure prompt and efficient assistance, reducing wait times and providing seamless communication. Whether you need help before your flight or during transit, our virtual customer service is designed to deliver personalized solutions, ensuring a smooth journey from beginning to end. Trust us to make your travel experience hassle-free and enjoyable.


ON TRAVEL EXPERIENCE

Reservation Management

Efficiently handling bookings and ticketing, ensuring a seamless start to every journey.

Travel Disruption Assistance

Proactively communicating during delays or cancellations, providing rebooking and support to minimize passenger inconvenience.

App / Website Assistance

Supporting users with app and website navigation to ensure smooth digital interactions and self-service access.


ON TRAVEL EXPERIENCE


In-Flight Service Coordination

Managing upgrades, premium in-flight services, and special requests to enhance the onboard experience.


Emergency Support

We provide real-time, responsive support for urgent situations, ensuring passengers’ safety and peace of mind.


POST TRAVEL EXEPERIENCE


Refund and Claims Processing

Streamlining refund and claim processes for a hassle-free customer experience after travel.

Baggage Desk

Assisting with lost or delayed baggage inquiries, ensuring travelers feel supported even after arrival.

Chargebacks

Efficiently managing chargeback requests to protect customer trust and streamline financial processes


Car Rental & Transportation Customer Service Support

Discover seamless car rental and transportation services enhanced by our virtual customer support team. Our dedicated representatives are available to assist you, ensuring a smooth booking experience and addressing any questions promptly. With a user-friendly interface, you can easily navigate options that suit your travel needs. Enjoy peace of mind knowing that expert assistance is just a click away, allowing you to focus on your journey. Experience convenience and efficiency with our comprehensive service, tailored to provide you with the best mobility solutions wherever you go. Your travel satisfaction is our priority.


PRE –TRIP EXEPERIENCE

  • Booking Assistance: Providing smooth, efficient booking support across platforms, ensuring a hassle-free start to every customer’s journey.
  • Price and Availability Management: Real-time updates on vehicle availability, rates, and special offers to ensure transparency and customer satisfaction.

  • Reservation Confirmation and Reminders

Sending timely confirmations and reminders to ensure customers are prepared and informed, reducing the likelihood of missed reservations.

  • 24/7 Customer Support: This is an around-the-clock service to manage inquiries, special requests, and last-minute booking modifications, offering convenience and peace of mind.

  • Website & App Navigation Support: Assisting customers in navigating rental and transportation websites and apps for a seamless digital booking experience.

  • Personalized Offers and Promotions: Providing tailored recommendations and exclusive promotions based on customer profiles and booking history, driving engagement and conversions.


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ON- TRIP EXEPERIENCE

  • Real-Time Itinerary and Route Updates: Keeping customers informed of route changes, delays, or adjustments to ensure a smooth, stress-free journey.

  • Vehicle and Service Requests :Managing on-trip needs such as roadside assistance, route adjustments, and vehicle service requests to improve the journey.

  • Emergency Assistance :We provide responsive roadside support and handle urgent inquiries, ensuring customers’ safety and security during their travels.

  • Navigation and Travel Support: Providing real-time navigation assistance, trip recommendations, and travel guidance to ensure a pleasant and informed travel experience.


POST- TRIP EXEPERIENCE

  • Refund and Cancellation Processing: We efficiently handle refunds, cancellations, and modifications, providing a smooth and hassle-free post-trip experience.

  • Complaint Resolution: Addressing customer concerns and resolving issues promptly, maintaining positive customer relationships.

  • Reputation Management :Monitoring and responding to online reviews and social media feedback, helping enhance brand reputation and build customer trust.

  • VOC Survey: Collecting customer feedback through post-trip surveys, helping transportation providers improve services and increase satisfaction.


Cruise Line & Leisure Travel Customer Service Support

PRE –TRAVEL EXEPERIENCE

  • Reservation Management

Efficiently handling bookings and ticketing, ensuring a seamless start to every journey.

  • Travel Disruption Assistance

Proactively communicating during delays or cancellations, providing rebooking and support to minimize passenger inconvenience.

  • App / Website Assistance

Supporting users with app and website navigation to ensure smooth digital interactions and self-service access.


PRE –TRAVEL EXEPERIENCE

  • In-Flight Service Coordination

Managing upgrades, premium in-flight services, and special requests to enhance the onboard experience.

  • Emergency Support

We provide real-time, responsive support for urgent situations, ensuring passengers’ safety and peace of mind.


PRE –TRAVEL EXEPERIENCE

  • In-Flight Service Coordination

Managing upgrades, premium in-flight services, and special requests to enhance the onboard experience.

  • Emergency Support

We provide real-time, responsive support for urgent situations, ensuring passengers’ safety and peace of mind.


Destination Management  Support

Our dedicated customer support team is here to ensure your destination management experience is seamless and enjoyable. We provide personalized assistance, addressing your inquiries and offering solutions tailored to your needs. From planning your itinerary to resolving any issues during your trip, we are committed to delivering exceptional service. Trust us to enhance your travel experience, making it memorable and stress-free. Reach out anytime; we’re here to help you every step of the way!


PRE –ARIVAL COORDINATION

  • Itinerary Planning and Customization: We support DMCs in creating personalized travel itineraries that match each traveler or group’s unique preferences, interests, and needs.


  • Vendor and Partner Coordination We communicate with local vendors to confirm bookings, arrange transportation, and ensure seamless logistics for each traveler.


  • Website & App Navigation Support We assist clients and partners in navigating DMC websites and booking platforms, ensuring a smooth experience for itinerary selection and service options.


  • 24/7 Client Support :Our round-the-clock support manages client inquiries, itinerary adjustments, and last-minute requests, providing flexibility and peace of mind for travel partners and their clients.


  • Personalized Package and Promotion Management: Fusion CX helps DMCs design and promote tailored packages that engage diverse traveler interests, increasing client satisfaction and booking conversions.


  • Travel Documentation Assistance :Ensuring that travelers receive essential travel documents, visas, and guides, providing a hassle-free arrival experience that meets all compliance requirements.


ON-GROUND SUPPORT

  • Real-Time Guest Assistance :Our responsive support is available throughout each guest’s journey, managing inquiries, activity confirmations, and any needed itinerary adjustments.
  • Special Requests and Accommodation: We handle unique requests, such as dietary accommodation and accessibility arrangements, ensuring each guest’s needs are met for a comfortable stay.
  • Concierge and Activity Booking :We facilitate the booking and coordination of local activities, excursions, and special experiences, enriching guests’ travel experiences.
  • Emergency Assistance :Fusion CX provides prompt, reliable support during emergencies, prioritizing guest safety and comfort in urgent situations.


POST- TRIP SERVICES

  • VOC Survey :We gather post-trip feedback from travelers, offering DMCs valuable insights to refine services and boost future guest satisfaction.
  • Reputation Management :We strengthen DMCs’ brand reputations and build guest trust by monitoring and responding to online reviews and social media feedback.
  • Loyalty Program and Follow-Up Offers :We manage loyalty point redemptions and exclusive follow-up offers to encourage future bookings and nurture long-term relationships.
  • Complaint Resolution :By promptly addressing post-trip concerns and issues, Fusion CX helps DMCs maintain positive relationships and ensure client satisfaction.
  • Expense and Invoice Management :Our team provides accurate billing and invoice support for clients and partners, ensuring a smooth post-travel financial process.
  • Lost & Found Management : Coordinating the recovery and return of any items left behind, providing guests with a stress-free post-trip experience and building trust and loyalty.


Hotels, Resorts, Vacation Rental Customer Service Support

Experience exceptional virtual customer service tailored for hotels and resorts. Our dedicated support team is available 24/7, ensuring guests receive timely assistance and personalized solutions. From booking inquiries to service requests, we enhance every aspect of the guest experience through seamless online communication. Enjoy the convenience of accessing expert advice and support from the comfort of your device, making your stay hassle-free. Elevate your hospitality experience with our innovative virtual service designed to cater to your every need, ensuring memorable stays and satisfied guests.


PRE –ARIVAL EXEPERIENCE

  • Booking Assistance : Our team provides efficient booking support, handling reservations, modifications, and cancellations to ensure a stress-free start to every guest’s journey.
  • Website & App Navigation Support :Helping guests easily navigate booking platforms, hotel websites, and mobile apps for a seamless, self-service reservation experience.
  • 24/7 Customer Support :Available round the clock to answer inquiries, manage special requests, and assist with booking adjustments, this service provides peace of mind before guests arrive.
  • Personalized Offers and Promotions :Delivering tailored recommendations and exclusive offers based on guest preferences, past stays, and profiles to drive engagement and encourage bookings.

ON–ARIVAL AND IN-STAY  EXEPERIENCE

  • Front Desk and Concierge Support :Our virtual front desk and concierge services ensure efficient check-ins, local recommendations, and in-stay support, enhancing the guest experience.
  • Special Accommodations Support :Catering to unique guest needs, such as accessibility or dietary preferences, to ensure a personalized and comfortable stay.
  • Room and Service Requests :Handling in-stay requests like room service, housekeeping, and amenity arrangements, delivering prompt service that elevates guest satisfaction.
  • Emergency Assistance :Providing immediate support for urgent inquiries or emergencies, ensuring a safe and comfortable environment for all guests.


POST-STAY EXEPERIENCE

  • VOC Survey: Collect valuable guest feedback through post-stay surveys, which will help you identify areas for improvement and enhance future guest experiences.
  • Loyalty Program Redemption and Follow-Up :Assisting guests with loyalty point redemption, exclusive post-stay offers, and follow-up communications to encourage future bookings.
  • Expense and Invoice Management :Assisting with accurate billing and invoicing, providing guests with a seamless, worry-free post-stay process.
  • Complaint Resolution :Addressing guest concerns and resolving issues promptly after check-out, maintaining strong guest relationships and loyalty.
  • Welcome-Back Offers :Sending personalized incentives and welcome-back offers to encourage repeat bookings and foster long-term loyalty.
  • Reputation Management :Monitoring and responding to online reviews and guest feedback on social media can help enhance your brand’s online reputation and build guest trust.


Hotels Customer Service Support

Enhance your stay with our innovative virtual customer service support. Available 24/7, our dedicated team assists with booking inquiries, local recommendations, and any special requests you may have. Enjoy seamless communication through chat, phone, or video calls, ensuring that your needs are met promptly and efficiently. Experience personalized assistance from the comfort of your room or while on the go, making your visit more enjoyable and stress-free. Let us elevate your hospitality experience by providing top-notch support tailored just for you.


  • Reservation Assistance: Providing support for booking, modifying, or canceling reservations.
  • Room Assistance: Handling inquiries about room types, amenities, accessibility, and special requests.
  • Billing and Payment: Assisting with billing inquiries, refunds, and payment issues.
  • On-site Support: Addressing concerns or issues that arise during a guest’s stay, such as room cleanliness, maintenance, or noise complaints.
  • Concierge Services: Offering recommendations and assistance with local attractions, transportation, dining, and activities.
  • Technical Support: Assisting with issues related to accessing Wi-Fi, using in-room amenities, or troubleshooting other technical problems.


Ticket Booking Companies Customer Service Support

Streamlined ticket booking companies now enhance user experience with virtual customer service support. This innovative approach offers immediate assistance, answering queries about reservations, cancellations, and policies. Customers benefit from 24/7 availability, ensuring quick resolutions and increased satisfaction. Virtual agents utilize advanced technology, providing personalized guidance and recommendations. By integrating this service, ticketing platforms not only improve responsiveness but also foster loyalty, making the booking process seamless and efficient. Embrace the future of customer interaction and enjoy hassle-free travel planning with dedicated virtual support at your fingertips.


  • Booking Assistance: Helping customers navigate the booking process, including selecting flights, hotels, rental cars, or vacation packages.
  • Payment Support: Addressing payment errors, processing refunds, or assisting with payment-related inquiries.
  • Travel Itinerary Support: Providing assistance with itinerary changes, including flight rescheduling, hotel modifications, or cancellations.
  • Travel Alerts and Updates: Keeping customers informed about flight delays, cancellations, or other travel disruptions.
  • Customer Account Support: Assisting with account management, password resets, or troubleshooting login issues.
  •  Technical Support: Helping customers troubleshoot technical issues with the booking platform, such as website navigation, app functionality, or payment processing.


Travel Agencies Customer Service Support

Enhance your travel planning experience with our virtual customer service support. Our dedicated team is available to assist you at any stage of your journey, providing personalized advice and timely information. Whether you need help with bookings, itinerary changes, or travel requirements, we're here to ensure a seamless experience. Enjoy the convenience of expert assistance from the comfort of your home, allowing you to focus on what truly matters: your adventure. Trust us to guide you every step of the way for an effortless travel experience.


  • Destination Knowledge: Providing expert advice and recommendations on destinations, accommodations, activities, and travel packages.
  • Customized Travel Planning: Assisting customers with creating personalized itineraries based on their preferences, budget, and travel goals.
  • Booking Support: Facilitating reservations for flights, hotels, tours, transportation, and other travel services.
  • Travel Documentation: Guiding customers through the process of obtaining visas, passports, travel insurance, and other necessary documents.
  • Emergency Assistance: Offering support for travelers facing unexpected emergencies, such as medical emergencies, natural disasters, or political unrest.
  • Post-Travel Support: Following up with customers after their trip to gather feedback, address any issues or complaints, and facilitate future travel arrangements.

Free Trial Services Available 

Private medical practices in Zambia can benefit from virtual administration support services by improving efficiency, reducing costs, and enhancing the quality of patient care. Outsourcing time-consuming administrative duties to virtual assistants allows healthcare professionals to focus on their core medical responsibilities. Do you want to experience how our virtual administration support team can benefit your medical practice? See the available  free trial services for 7 working days below :

Summary of Services –As virtual assistance firm we offer comprehensive compliance management support to private medical clinics in Zambia by focusing on the regulations set by the Health Professions Council of Zambia (HPCZ) and the National Health Insurance Management Authority (NHIMA). Services would include administrative tasks, document management, and regular monitoring to ensure clinics meet all legal requirements and maintain accreditation.


Licensing and registration Support Free Trial

  •  HPCZ facility licensing: we assist with preparing and submitting the application for a health facility license, including collecting all required documents such as the Business Permit, Fire Certificate, and proof of ownership or lease.


  • Practitioner registration: Track and manage the registration status and annual renewal of practicing certificates for all health professionals, ensuring they are valid and displayed as required by the HPCZ.


National Health Insurance Management Authority (NHIMA) accreditation Free Trial

  • Accreditation process: We guide the clinic through the NHIMA accreditation process, including submitting application forms and paying fees.

  • Quality assurance: We help implement a formal quality assurance program and ensure the facility adheres to the set standards, as required by NHIMA.

  • Tariff and payment management: Assist in managing billing records to comply with NHIMA's standard tariffs for insured services.


  • Email and calendar management In Zambia free trial -As a virtual assistance (VA) firm we manage email and calendar processes for private medical clinics by using established communication channels and healthcare administration procedures while complying with the national Data Protection Act. The process emphasizes security, efficiency, and clear communication between the VA, the clinic, and patients. As a VA firm we handle all email correspondence according to the clinic's communication protocols, with a strong focus on security and patient privacy.
  • Remote document management  free trial - As virtual assistance firm we can manage a private clinic's correspondence in Zambia through a structured process that prioritizes patient confidentiality, efficiency, and clear communication. This involves using secure digital tools and following Zambian data protection regulations, such as the Data Protection Act of 2021.



    • Insurance verification support free trial- For a private medical practice in Zambia, the insurance verification process involves confirming a patient's coverage with the National Health Insurance Management Authority (NHIMA) and any other private insurers. The process is a critical step in the medical billing workflow and requires collecting detailed patient information to confirm active policy status, coverage specifics, and patient financial responsibility.
    • Payments and invoicing support free trial- In Zambia, the payment and invoicing process for private medical clinics involves distinct procedures for different patient types, including those covered by the National Health Insurance Management Authority (NHIMA), private insurance, and self-paying individuals. As of July 1, 2024, all VAT-registered clinics are also required to use the Zambia Revenue Authority's (ZRA) electronic "Smart Invoice" system.
    • Tax administration and compliance support free trial- We provide monthly submissions of returns to ZRA such as PAYE, Turnover Tax and other compliance services such as Workers compensation, NAPSA, Labour  office compliance etc..


Get Started-Free Trial

Zambian Private Medical Practice Free Trial Request Form

Non-Zambian Medical Practice Free Trial Request Form

Non-Zambian Medical Practice Free Trial Request Form